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Screening Policy & Procedures

General: CAHA has implemented a screening program in accordance with USA Hockey Policies. All volunteers or employees over the age of 18 with regular, routine or frequent access to youth participants within the CAHA jurisdiction must consent to be screened in accordance with the adopted screening procedures of CAHA.

Youth participants shall be defined as children (anyone under the age of majority).

The CAHA Screening Policy requires that all of the following persons be screened in accordance with this policy:

  1. Members of the CAHA Board of Directors
  2. Member Association Administrators
  3. Coaches
  4. Team Managers
  5. Officials
  6. Locker Room Monitors
  7. Team Drivers
  8. Travel Chaperones
  9. Any other persons with regular, routine or frequent access to youth participants.

For the purposes of this policy, Member Association Administrators shall include the Member Association’s Board of Directors, all support staff, volunteers or employees and such other persons as the Board of Directors may designate from time to time with regular, routine or frequent access to or supervision over youth participants.

All officials must complete a background screening in accordance with the Southeastern District Officiating Program’s Screening Policy.

Deadlines: All volunteers or employees with regular, routine or frequent access to children (anyone under the age of majority) within the jurisdiction of CAHA shall complete the screening process prior to participating in any CAHA and USA Hockey sanctioned event, including but not limited to all team activities and any other “on ice” or “off ice” hockey activities.

Disqualifying Events: A person may be disqualified and prohibited from serving as a volunteer/employee of USA Hockey, CAHA, and in any of its programs if an adverse report is returned based on the following criteria:

  • Been convicted (including pleas of “no contest” and pending dispositions) of:
    • Any felony (any crime punishable by confinement of greater than one year).
    • Any lesser crime involving force or threat of force against a person.
    • Any lesser crime of a sexual nature, or in which sexual relations is an element, or classified as a sex offense including but not limited to “victimless” crimes of a sexual nature such as prostitution, pornography, and indecent exposure.
    • Any lesser crime involving controlled substances (not paraphernalia or alcohol).
    • Any crime involving cruelty to animals.
    • Sex offender registrant.
    • Any lesser crime involving harm to a minor.
  • An expunged or sealed conviction for any of the above criteria.
  • Been adjudged liable for civil penalties or damage involving sexual or physical abuse of children.
  • Been subject to any court order involving any sexual or physical abuse of a minor, including, but not limited to domestic order of protection.
  • Had their parental rights terminated.
  • Has history with another organization (volunteer, employment, etc.) or complaints of sexual or physical abuse of minors.
  • Resigned, been terminated or been asked to resign from a position, whether paid or unpaid, due to a complaint(s) of sexual or physical abuse of minors.
  • Has a history of other behavior that indicates they may be a danger to children in USA Hockey and CAHA.

Any individual, who is subject to the provisions of this Screening Policy, will be summarily suspended if arraigned by a Municipal, State or Federal Court of Law on charges, which fall into the categories covered by the policy. The person shall remain suspended until the CAHA Disciplinary/Dispute Resolution Committee, in accordance with Section 27 of the CAHA Bylaws, convenes a hearing.

A person may be disqualified and prohibited from serving as a team driver of USA Hockey, CAHA, and in any of its programs if an adverse report is returned based on the following criteria:

  • More than two (2) motor vehicle moving violations and/or accidents within the past two (2) years. 
  • Any major motor vehicle violation within the past five (5) years, including but not necessarily limited to: DUI/DWI, possession of an open container, any drug-related motor vehicle incident, leaving the scene of an accident, assault (in any form) by use of a motor vehicle, reckless, careless, or negligent driving (willful or wanton disregard for the safety of persons or property in any form).

Screening Results and Appeal Procedure: Each screened individual within the jurisdiction of CAHA will be advised in writing of any adverse information as a result of the screening process (Pre-Adverse Action Notice). Each screened individual will be notified of any adverse decision by the CAHA Screening Committee (Adverse Action Notice). All Adverse Action Notices shall be in writing, shall include a description of the grounds for the denial and shall be sent by United States Postal Service Priority Mail. For the purposes of the CAHA Screening Policy, receipt of all notices shall be presumed to occur the third (3rd) calendar day, excluding Sunday, after the mailing of the notice by U.S.P.S. Priority Mail.

Individuals may appeal adverse decisions to the CAHA Disciplinary/Dispute Resolution Committee in accordance with USA Hockey Bylaw 10 E. Appeals. Such appeals must be filed in writing within fourteen (14) days of receipt of notification of the decision.

If the adverse action is upheld by the CAHA Disciplinary/Dispute Resolution Committee, a decision denying eligibility of any employee or volunteer within CAHA shall be appealable to the CAHA Board of Directors in accordance with USA Hockey Bylaw E. Appeals. Such appeals must be filed in writing within fourteen (14) days of receipt of notification of the CAHA Disciplinary/Disputes Resolution Committee decision.

After all appeals through CAHA are exhausted or upon the expiration of an appeal period if the adverse action is not appealed, CAHA shall notify USA Hockey that, pursuant to CAHA’s Screening Policy, the individual does not meet the qualifications to participate in CAHA or USA Hockey activities. Appeal decisions of CAHA shall be subject to appeal to the USA Hockey Executive Committee.

Compliance: Each Member Association, volunteer or employee over the age of 18 with regular, routine or frequent access to youth participants within the jurisdiction of CAHA shall comply with the CAHA Screening Policy. Member Associations must monitor and supervise their program so that screening is completed before any employee or volunteer has access to youth participants.

Procedures to Implement: Instructions and required forms can be downloaded from the CAHA website, www.carolinahockey.org. The Screening Committee may prepare and distribute additional rules and procedures to implement this policy.

Refusal to Be Screened: Any individual required to be screened who does not consent to be screened and complete the screening process as required shall not be allowed to participate in any CAHA or USA Hockey sanctioned events, including but not limited to all team activities and any other “on ice” or “off ice” hockey activities.

Non-Compliance: Any Member Association and/or, volunteer or employee required to be screened within the jurisdiction of CAHA not complying with the CAHA Screening Policy will be referred to the CAHA Disciplinary/Dispute Resolutions Committee for appropriate action.

Re-Screening Cycle: Screening checks will be completed on a two (2) year cycle.